Data Protection & Privacy Policy

Keeping your information safe

Due to the General Data Protection Regulations effective from May 2018, I need to tell you a few things about how I use your personal information.  Please be assured that:

I will only use the contact details you use to make enquiries with me to reply

I will not store, use or sell your information for marketing purposes

All information we discuss will remain strictly confidential

Should you decide to commence treatment with me, I will provide you with my data protection policy which explains how and why I have to keep paper records of your personal information as part of your treatment plan.  Should you decide not to proceed, all information and contact details will be erased.

NOW FOR THE LEGAL BIT….

In line with the new General Data Protection Regulations (GDPR), please see below details of my Privacy Policy.

It is really important that you read this.

When you come for reflexology, you’ll now be asked to sign a document to say you have read and understood the privacy policy and that you consent to the use of your data as described in the privacy policy.

Thanks for your co-operation and very best wishes,

Privacy Notice

(Why I collect your personal data and what we do with it)

When you supply your personal details to me they are stored and processed for four reasons (the bits in bold are the relevant terms used in the General Data Protection Regulation – ie the law):

  1. I need to collect personal information about your health in order to provide you with the best possible treatment.  Your requesting treatment and our agreement to provide that care constitutes a contract. You can, of course, refuse to provide the information, but if you were to do that I would not be able to provide treatment.
  2. I have a “legitimate interest” in collecting the information, because without it I couldn’t do my job as a Reflexologist effectively, professionally and safely.
  3. I also think that it is important that I can contact you in order to confirm your appointments with me or to update you on matters related to your treatment plan and care.  This again constitutes “legitimate interest”, but this time it is your legitimate interest.
  4. Provided I have your consent, I may occasionally send you general health information in the form of articles, advice or newsletters. You may withdraw this consent at any time – just let me know by any convenient method.

I have a legal obligation to retain your records for 8 years after your most recent appointment (or age 25, if this is longer) but after this period you can ask me to delete your records if you wish.  Otherwise, I will retain your records indefinitely in order that I can provide you with the best possible care should you need to see me at some future date.

Your records are stored on paper, in locked filing cabinets.  At Southcote the office is locked and alarmed out of working hours.  Treatment plans may also be stored on my computer which is password protected and backed up regularly.  Documents will also be password protected.

I will never share your data with anyone who does not need access without your written consent. At Southcote, the only people who will have access to your data are reception staff to organise appointments and reminders and the book keeper for accounting purposes.  No one else will have access to your medical notes or file without your written consent, just your essential contact details.

At Southcote, from time to time, consultants may be employed to perform tasks which might give access to your personal data (but not medical notes).  We will ensure that they are fully aware that they must treat that information as strictly confidential, and we will ensure that they sign a non-disclosure agreement.

You have the right to see what personal data of yours I hold, and you can ask me to correct errors.  Provided the legal minimum period has elapsed, you can ask me to erase your records.

I want you to be absolutely confident that I am treating your personal data responsibly, and that I am doing everything I can to make sure your information is safe and that only those who have a genuine need to do so (such as admin staff) can access it.

If you feel I am mishandling your personal data in some way, you have the right to complain.  Complaints need to be sent to what is referred to in the jargon as the “Data Controller”. Here are the details you need for that:

Georgina Strickland / Lifespan Reflexology;  info@lifespanreflexology.co.uk; 07870409681; c/o Southcote Proactive Healthcare, 3 Sittingbourne Road, Maidstone, Kent, ME14 5ES

If you are not satisfied with my response, then you have the right to raise the matter with the Information Commissioner’s Office.

Links to other Privacy Policies that might be relevant can be found below:

https://www.southcote.com/copy-of-injuries-conditions

https://www.facebook.com/full_data_use_policy

https://help.instagram.com/155833707900388

Contact me

Please email me, or
tel: 07870 409 681

 

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Georgina Strickland

Georgina Strickland BSc MAR

I qualified as a Reflexologist in 2004 having trained at the Philip Salmon School of Reflexology in London and have been a Full Member of the Association of Reflexologists since then.

I am registered with the Complementary & Natural Healthcare Council and I am also a member of Fedant